Master Budget and Sub-Budget Plans

The Master Budget Plan encompasses all sub-budget plans and lists the stakeholders and audit history. This workspace is only available to the Administrator by default, but can be assigned to other roles.

Create a Master Budget Plan

Log into the Service Desk console as Administrator, and open the Master Budget Plan workspace. The ITFM Master Budget Plan window appears.

From the toolbar, click New ITFM Master Budget Plan. A blank budget appears with the following default tabs:

Details. Continue to the next step.
Sub-Budget Plan. See Sub-Budget Plan Tab.
Activity History. See Activity History.
Attachment. To attach a file or URL, see Attachments and URLs.

Enter information into the fields under the Details tab.

--fields--

Field	Description
Name	Enter a unique name for the master budget, such as Master Budget FY2015.
Budget Policy	Type a general statement about the budget policy.
Status	The default status is Draft, although you can choose a status from the drop-down list. The status automatically changes as the plan goes through the approval workflow. Draft .. Under Review Committed Withdrawn Retired
Owner	The default owner is the creator of the record, although you can choose an owner from the drop-down list.
Start Date	The start date of the budget plan, typically the first day of the fiscal year.
End Date	The end date of the budget plan, typically the last day of the fiscal year.
Approval Due Date	The latest the budget approval is due.
Revenue Forecast	Enter the forecast amount for this budget. This number is not updated by the system.
Budget Buffer	Optional. Enter an amount of buffer in the budget.
Total Budget	This field is automatically calculated when you save the master budget.

Click Save

from the toolbar.

Create a Sub-Budget from the Master Budget

Sub-budgets created from the Master budget share budget start and end dates.

Within the Master Budget Plan workspace under the Sub-Budget Plan tab, click New ITFM Sub-Budget Plan.

--or--

Within the Sub-Budget Plan workspace, click New ITFM Sub-Budget Plan.

The New ITFM Sub-Budget Plan window appears.

Enter information into the fields.

--fields--

Field	Description
Name	Enter a unique name for the sub-budget, such as Sales and Marketing.
Owner	The default owner is the creator of the record, although you can choose an owner from the drop-down list.
Sub-Budget Type	Choose from the drop-down list: Service Entity Other
Service	This field appears when the Service sub-budget type is chosen. Enter the service to be budgeted, such as Mobile Communication.
Budget Buffer	Optional. Enter an amount of buffer in the budget.
Subtotal	This amount is automatically calculated from the Sub-Budget Plan
Budget Start Date Budget End Date	If the sub-mudget is created from the master budget, these dates are automatically entered by the system. Else you can enter the dates you want for your sub-budget.

Click Save.

Sub-Budget window closes and the sub-budget appears in the list.

The Sub-Budget Plan is automatically added to the Sub-Budget Plan workspace. Double-click an item from the list to see details.

Sub-Budget Plan Tab

With the Sub-Budget Plan workspace, open the sub-budget record you want.

The Sub-Budget Plan appears with the following default tabs:

Details. Continue to the next step.
Budget Item. See Budget Items.
Budget Requirement. See Budget Requirements.
Activity History. See Activity History.
Attachment. To attach a file or URL, see Attachments and URLs.
Audit. See Accessing the Audit History.

Enter information into the fields under the Details tab.

--fields--

Field	Description
Name	Enter a unique name for the sub-budget, such as Sales and Marketing.
Owner	The default owner is the creator of the record, although you can choose an owner from the drop-down list.
Sub-Budget Type	Choose from the drop-down list: Service Entity Other
Service	This field appears when the Service sub-budget type is chosen. Enter the service to be budgeted, such as Mobile Communication.
Entity	This field appears when the Entity sub-budget type is chosen. Enter the OU or entity to be budgeted, such as Sales and Marketing.
Budget Buffer	Optional. Enter an amount of buffer in the budget.
Subtotal	This amount is automatically calculated.
Budget Start Date Budget End Date	If the sub-budget is created from the master budget, these dates are automatically entered by the system. Else you can enter the dates you want for your sub-budget.

Click Save

from the toolbar.