Using Advanced Search
To get more precise search results, run an advanced search. Advanced searches enable you to define more parameters and provides more options than a simple text search.
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| 1. | From any workspace, click Advanced Search to the right of the Search text box. The Advanced Search pane appears above your list. |
| 2. | Enter the search criteria into the fields. |
--fields--
| Field | Description |
|---|---|
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Contains |
Finds records that contain the text. Works the same as a text search. |
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Does not contain |
Finds records that do not contain the text. |
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Date/Time |
Select a time field from the drop-down list, then enter the start (from) and end (through) time parameters. |
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Field Selector |
Enter a specific field to search from the drop-down list, then enter the string to search for in the text box. Click Add Click Delete To add more field options to choose, click Edit List and add the fields. |
to add more fields to the search.
to remove a field from the list.| 3. | To modify the search options, click Options. |
-Search Options-
| Option | Description |
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Make my search labels sticky so they remember my last choice |
Remembers the fields that you chose on the previous search. |
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Make my search values sticky so they remember my last choice |
Remembers the values that you entered on the previous search. |
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Show "Contains" field for full text search |
Shows the Contains field. |
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Show "Doesn't contain" field for full text search |
Shows the Does not contain field. |
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Filter by date range |
Shows the date range fields. When selecting a date range, the time of the end date extends to 11:59:59 PM. For example, if you select the date range 4/25/2012 through 4/30/2012, the records that are returned will be those from 12:00 AM of 4/25/2012 through 11:59:59 PM of 4/30/2012. |
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Allow multiple values to be selected for validated lists |
Allow results from the list that have more than one option selected. For example, if you have a list with the values blue, yellow, red, and enter a search criteria of "red blue", you see a list of records containing either red or blue. Punctuation is ignored in search. |
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Use "begin with" search, even for full-text indexed fields. |
Search fields for text that begins with your criteria. For example, if your text criteria string is FAL, then the search returns items such as FALL, FALLING, FALTER, etc.
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| 4. | Save your chosen search options then continue your search. |
-Save Options-
- Save as Default for Everybody: Saves this search as the default for other users in the same role as the logged-in user. If you are an administrator, you can save this search as the default for everybody.
- Save: Saves this search but does not close the page.
- Close: Closes the Advanced Search Options page without saving.
- Revert to Default: Reverts to the default options, saves, and then closes the Advanced Search Options page.
| 5. | Click Search to find the records. |
- Click Reset to clear all the fields and start over.
- Click Close to close the Advanced Search page.
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The results that appear depend on your security rights to certain fields. If you do not have the rights to view a particular field (such as social security numbers), any record that contains data in that field is not included in your search results. |